A - Z of University Policies

 

A

Academic Probation (Higher Education) Policy Academic Probation (Higher Education) Procedure Academic Promotion (Higher Education) Policy Academic Promotion (Higher Education) Procedure Adding a New Course/Syllabus or Changing Existing Data on Aptus Procedure (TAFE) Affiliate Institutes Alcohol Policy Annual Reporting and Five Yearly Reviews of Designated Research Centres (DRC) Policy Annual Reporting Procedure Approval of New Award Courses (Higher Education) Procedure Approval of TAFE Internal Programs Procedure - Internal Programs Application Form Assessment Policy Assessment (Higher Education) Procedure Assessment (TAFE) Procedure Assessment - Recording Assessment Results Procedure (TAFE) Australian Apprenticeship Delivery Procedure (TAFE) (Nb-Amended version 12/9/07) and Associated Forms Award Presentations Held Outside Official University Graduation Ceremonies Procedure - Event Planning Checklist Awarding of The University of Ballarat Medal Policy

 

B

Block Credit - Block Credit Form Breastfeeding of Infants Policy Breastfeeding of Infants Procedure Bullying Prevention and Management Policy Bullying Prevention and Management Procedure

 

C

Certificates - Re-issue Procedure (TAFE) Certificates - Sealed Procedure (TAFE) Certificates - UnSealed Procedure (TAFE) Children in University Activities Policy Children in University Activities Procedure Code of Good Practice for the Conduct of Research Commercial Activities Procedure (TAFE) - Project Management Checklist - Roles & Responsibilities Checklist - Tender Proposal Checklist Competition Code Compliance Manual Computing and Communication Facilities - Use Of Policy (Nb/ Amended version 14/08/03) Conflict of Interest Policy Conflict of Interest Procedure Continuous Improvement Procedure (TAFE) Copyright Procedure Copyright Take Down Procedure Costing and Distribution of Earned Income in Higher Education Policy The following Proformas are currently under review. For further information, please contact Ms Robyn Irish, Head Financial Planning & Strategy. - Green Costing Proforma - Blue Costing and Budget Proforma - Brown Costing and Budget Proforma - Grey Costing Proforma - Purple Costing and Budget Proforma - Pink Costing Proforma Credit Transfer (TAFE) Procedure - Credit Transfer Form   (Use this form only if APTUS generated form not accessible)

 

D

Deferment and Leave From Studies Policy Delegations - Contracts, Financial, Staffing and Tenders Policy Delivery of a TAFE Course Procedure (TAFE) - Course Delivery Checklist - Unit/Module Delivery Checklist - Unit/Module Outline Sample Development, Implementation and Review of Policies, Procedures and Associated Documents Procedure Document Control of Educational Materials Procedure (TAFE) - Training Package / Curriculum Document Register Domestic Undergraduate Students at Third Party Provider Locations Procedure

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E

Earned Income Activities (Higher Education) Procedure EDUCATIONAL SERVICES FOR OVERSEAS STUDENTS (ESOS): ESOS Compliance Framework Policy ESOS Compliance Framework Manual ESOS Evolution of a UB International Student Poster CRICOS Codes - 3rd Party Providers ESOS Quick Reference Guide National Code 2007 Compliance Checklist Standard 1: Marketing Information and Practices Procedure - International Marketing Materials Checklist CRICOS Registration of TAFE Courses Procedure - VRQA Application for Approval to Include Work-Based Training in Courses - CRICOS - VRQA - TAFE Application For Courses to be Registered on CRICOS CRICOS Registration (Higher Education) Procedure Standard 2: International Student Admissions Guidelines Standard 3: UB Student Agreement Refund for International Students Policy Refund for International Students Procedure - Application for Fee Refund Form - Refund Calculation Statement Tuition Fees Payment Terms for International Students Standard 4: UB Representative Agreement Representative Monitoring and Termination Policy Representative Monitoring and Termination Procedure Standard 6: Critical Incident Management - International Students Procedure Standard 7: Transfer Between Providers & Granting of Release Letters Guidelines Standard 9: Completion Within Expected Duration of Study Procedure Standard 10: Monitoring Course Progression Procedure Intervention Strategy - Monitoring Course Progression Guidelines - Student Progress Report - Sample - Intervention Strategy Recommendations Sample Letters: - Sample - Exclusion Outcomes Letter - Sample - Formal Exclusion Letter Template Letters: - Letter to Student Appealing Decision - No Evidence Provided Template Letter - Letter to Student Appealing Decision - Out of Time Template Letter - Letter to Student - Appeal Dismissed Template Letter - Notice of Intention to Report Template Letter - Unsatisfactory Progress Letter Standard 12: Refer to RPL, RCC, Credit Transfer and Block Credit Policy and Procedures Course Credit Guidelines Standard 13: Deferment, Suspension or Cancellation of a Student's Enrolment (ESOS Specific) Employment Probation for General Staff and TAFE Teachers Policy Employment Probation for General Staff and TAFE Teachers Procedure Enrolments - Off Campus (TAFE) Procedure Enrolments - Standard (TAFE) Procedure Enrolment Variation - Adding Units & Changing Groups (TAFE) Procedure Enrolments - VTAC (TAFE) Procedure Enrolment Withdrawal (TAFE) Procedure Equal Opportunity/Valuing Diversity Policy Evaluation and Improvement of Courses, Units,and Modules Policy Evaluation and Improvement of Teaching Policy

 

F

FINANCE: Policies, Procedures, Guidelines and Forms Fellows of the University - under Guidelines Fraud and Corrupt Conduct Control Policy Fraud and Corrupt Conduct Control Procedure

 

G

Graduation Ceremonies - see Award Presentations Held Outside Official University Graduation Ceremonies Procedure GUIDELINES: 2008 Portfolio Planning 2008 School/Directorate/Centre Planning Direct Supervision (TAFE)  [previously "AQTF Staff Training Competencies and Direct Supervision (TAFE)"]     - Direct Supervision Record Sheet Assessing Indigenous (Aboriginal and Torres Strait Islander) Learners in TAFE Programs (TAFE) Course Implementation Plan (TAFE)     - Course Implementation Plan Coursework Postgraduate Courses Evidence of Student Participation/Engagement Fair and Transparent Decision Making Fellows of the University Fourth Year (Honours) Programs Information for Overseas Travel  (NB-Currently under review) Interstate Program Delivery (TAFE) Managing Disruptive Behaviour     - Flowcharts Moderation of Assessment Naming of Buildings Review of Established Sealed Award Courses (Higher Education) Review of Higher Education Schools Selection and/or Development of TAFE Courses/Qualifications (TAFE) Students from a Non-English Speaking Background: Special Provisions for Invigilated Assessments Teaching and Assessing in a Language other than English Team Assessment (TAFE)     - Team Assessment Responsibility Plan Transition Arrangements for Training Packages and Accredited Courses (TAFE) Unit Designation: Higher Education

 

H

Harassment Policy Harassment Complaint Procedure Higher Degree, by Research (HDR) Progress Reports Procedure (HE) Honorary Doctorates HUMAN RESOURCES: Policies, Procedures and Guidelines and Forms

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I

Induction Policy (as part of Recruitment, Merit Selection and Appointment Policy) Induction Procedure Information Privacy Policy and Statement - Collection,Use & Disclosure of Personal Information Information Security Policy Internal Quality Audits Procedure (TAFE) International  see Educational Services for Overseas Students (ESOS)

 

J

 

K

 

L

Learning and Teaching Policy

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M

Managing Disruptive Behaviour - see Guidelines Moderation of Assessment (Higher Education) Policy and Guidelines Motor Vehicles - Allocated Policy Motor Vehicles - Private Policy

 

N

Naming of Buildings - under Guidelines National Competition - see Competition Code Compliance Manual Nomenclature of Sealed Awards Policy

 

O

OCCUPATIONAL HEALTH AND SAFETY: Occupational Health and Safety Policy Indemnity of Staff with Health and Safety Functions Policy Student Excursions Procedure Overseas Travel Application Form - see Travel

 

P

Pathways and Articulation Policy Performance Review and Development Program Policy Performance Review and Development Program Procedure Policy Development Implementation and Review Framework Policy PRACTICAL PLACEMENTS (TAFE):  Links still to be activated on some documents Practical Placements (TAFE) Policy Practical Placements (TAFE) Procedure Practical Placements (TAFE) Guidelines     - Practical Placements - Host Employer Information (Victorian TAFE Students)     - Practical Placements - TAFE Student Information (Victoria)     - Practical Placements (TAFE Students) - Medical Consent Form for Students OVER 18 YEARS     - Practical Placements (TAFE Students) - Medical Consent Form for Students UNDER 18 YEARS     - Practical Placements - OH&S Questions Checklist     - Practical Placements (TAFE Students) - Payment Return Form     - Practical Placements (TAFE Students) - Practical Place Agreement     - Practical Placements (TAFE Students) - Teacher Checklist Privacy - see Information Privacy Policy Purchasing Card Policy Purchasing Card Procedure

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Q

QUALITY  (NB-All below documents currently under review) An Introduction to Teaching and Learning in TAFE Planning and Quality Improvement at the University of Ballarat Quality Management System Overview   (TAFE Portfolio Quality Management System Quick Reference Guide) TAFE Division Quality Manual Quality@UB: University Higher Education TAFE

 

R

Recognition of Current Competency (RCC) Procedure Recognition of Prior Learning (RPL) and Credit Transfer Policy Recognition of Prior Learning (RPL) Procedure - RPL Application Form (Use this form only if APTUS generated form not accessible) - RPL Assessment / Result (Use this form only if APTUS generated form not accessible) - RPL/RCC Evidence and Assessment Record Records Management Procedure (TAFE)  (NB-Currently under review - Not available) Recruitment and Merit Selection Policy  (NB-Currently under review) Recruitment and Merit Selection Procedure Register of Research Higher Degree Supervisors Procedure Replacement Testamurs Policy Review of Established Sealed Award Courses (Higher Education) Procedure and Guidelines Review of Higher Education Schools Policy and Guidelines Risk Management Policy Risk Management Procedure Rollover - Notification of Courses to be Available for Next Enrolment Year Procedure (TAFE)

 

S

Scope of Registration Procedure (TAFE) Setting Up Groups on APTUS Procedure (TAFE) Smoke Free Environment Policy Special Consideration (Higher Education) Sponsorship of the University by External Organisations Policy Sponsorship Requests to the Vice-Chancellor Policy Staff Development Procedure (TAFE) Staff Grievance Policy (NB-Amended version 05/06/07) Staff Grievance Procedure (NB-Amended version 14/05/07) Standard Credit Points (Higher Education Courses) Statement of Graduate Attributes: The UB Setting Student Evaluation of the Postgraduate Program Survey Procedure {HE) Student Grievance Policy Student Grievance Procedure (click here for information on submitting complaints to the Ombudsman) Student Loan Fund Policy (under review 26/2/04) Student Plagiarism Policy Sustainability Policy

 

T

Teaching and Research Fellows Policy Teaching and Research Fellows Procedure Travel Policy  (NB-Currently under review) Travel Procedure and Guidelines   (NB-Currently under review) -   Overseas Travel Proposal Form Teaching and Assessing in a Language other than English Policy and Guidelines

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U

University Research Centres (URC) Policy Unit Designation: Higher Education - see Guidelines

 

V

Validation: (Currently under Review by Quality Services / TDU) Validation Information Sheets -    - General Validation Information    - Validating the Assessment Process    - Validating the Evidence Contributing to the Assessment Judgement    - Validation of Assessment Tools Validation Proformas -    - Assessment Validation Plan    - Evidence of Assessment Validation Process VETiS: VETiS Procedure     - VETiS Assessment of Validation Plan and Evidence of Validation Process     - VETiS Capacity to Deliver Checklist     - VETiS Quality Assurance Checklist 1     - VETiS Quality Assurance Checklist 2     - VETiS Quality Assurance Checklist 3     - VETiS Equipment, Facilities and Resources Assessment     - VETiS Teacher and Assessor Profile

 

W

Whistleblowers Procedure  (NB-Amended version 15/06/07) Working With Children Check Policy Working With Children Check Procedure - Working With Children Check Consent Form - VSO Guidelines: Working at a TAFE Institute or with TAFE Students - who needs a Working with Children Check

 

X Y Z

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