A - Z of University Policies

 

A

Academic Probation (Higher Education) Policy Academic Probation (Higher Education) Procedure Academic Promotion (Higher Education) Policy Academic Promotion (Higher Education) Procedure Adding a New Course/Syllabus or Changing Existing Data on Aptus Procedure (TAFE) Affiliate Institutes Alcohol Policy Annual Reporting and Five Yearly Reviews of Designated Research Centres (DRC) Policy Annual Reporting Procedure Approval of New Award Courses (Higher Education) Procedure Approval of TAFE Internal Programs (TAFE) Procedure - Internal Programs Application Form Assessment Policy Assessment (Higher Education) Procedure Assessment (TAFE) Procedure Assessment - Recording Assessment Results Procedure (TAFE) Australian Apprenticeship Delivery Procedure (TAFE) (Nb-Amended version 12/9/07) and Associated Forms Award Presentations Held Outside Official University Graduation Ceremonies Procedure - Event Planning Checklist Awarding of The University of Ballarat Medal Policy and Guidelines - University of Ballarat Medal Nomination Form

 

B

Block Credit - Block Credit Form Breastfeeding of Infants Policy Breastfeeding of Infants Procedure Bullying Prevention and Management Policy Bullying Prevention and Management Procedure

 

C

CAMPUS SOLUTIONS®: University (Higher Education) Student Administration System Academic Transcript Request Entry in Campus Solutions® Add a Provider in Campus Solutions® Add or Amend a Course into Campus Solutions® Add or Amend a Program into Campus Solutions® Amending Separation Status in Campus Solutions® Amending Student Liability Status in Campus Solutions® Application for Credit Entry into Campus Solutions® for Domestic Students Application for Credit Entry into Campus Solutions® for Third Party Provider Students Application for Leave Entry into Campus Solutions® for Domestic Students Application for Leave Entry into Campus Solutions® for Higher Degrees by Research Application for Leave Entry into Campus Solutions® for Third Party Provider Students Application for Student ID Card Entry into Campus Solutions® Applications Entry into Campus Solutions® - Domestic Applications Entry into Campus Solutions® for Higher Degrees by Research Change of Program in Campus Solutions® for Domestic Students Change of Program in Campus Solutions® for Higher Degrees by Research Change Student Personal Information in Campus Solutions® - Domestic Change Student Personal Information in Campus Solutions® - TPP Continuing Enrolments Entry into Campus Solutions® for Domestic Students Continuing Enrolments Entry into Campus Solutions® for Higher Degrees by Research Continuing Enrolments Entry into Campus Solutions® for Third Party Provider Students Cross Institutional Enrolment in Campus Solutions® Deferral Request Entry into Campus Solutions® for Domestic Students Enrolment Amendment Entry into Campus Solutions® Enrolment Amendment Entry in Campus Solutions® - TPP Enrolment Amendment in Campus Solutions® for Higher Degrees by Research Exchange Approval Process in Campus Solutions® - Domestic Exchange Approval Process in Campus Solutions® - International Maintaining the Graduation Records in Campus Solutions® Matriculate and Term Activate in Campus Solutions® New Enrolments Entry into Campus Solutions® for Domestic Students New Enrolments Entry into Campus Solutions® for TPP Students Non-Award Enrolments in Campus Solutions® for Domestic Students Offers Entry into Campus Solutions® for Domestic Applicants Offers Entry into Campus Solutions® for International Applicants Overseas Study Help in Campus Solutions® Post Intention to Submit Thesis Entry into Campus Solutions® for Higher Degrees by Research Previous RTS Load in Campus Solutions® for Higher Degree by Research Students Process Debt Remission Request into Campus Solutions® for Domestic Students Results Amendments in Campus Solutions ® Results Entry and Publication in Campus Solutions® Setting Up Course Dates in Campus Solutions® Study Abroad Process in Campus Solutions® - Domestic Students Study Abroad Process in Campus Solutions® - International Students Tax File Number Entry into Campus Solutions® for Higher Degrees by Research Withdrawal From All Studies Entry into Campus Solutions® for Domestic Students Withdrawal From All Studies Entry into Campus Solutions® for Higher Degrees by Research Withdrawal From All Studies Entry into Campus Solutions® for TPP Students Certificates - Re-issue Procedure (TAFE) Certificates - Sealed Procedure (TAFE) Certificates - UnSealed Procedure (TAFE) Children in University Activities Policy Children in University Activities Procedure Code of Good Practice for the Conduct of Research Commercial Activities Procedure (TAFE) - Project Management Checklist - Roles & Responsibilities Checklist - Tender Proposal Checklist Competition Code Compliance Manual Computing and Communication Facilities - Use Of Policy (Nb/ Amended version 14/08/03) Conflict of Interest Policy Conflict of Interest Procedure Continuous Improvement Procedure (TAFE) Copyright Procedure Copyright Take Down Procedure Costing and Distribution of Earned Income in Higher Education Policy Credit Transfer (TAFE) Procedure - Credit Transfer Form   (Use this form only if APTUS generated form not accessible)

 

D

Deferment and Leave From Studies Policy Delegations - Contracts, Financial, Staffing and Tenders Policy Delivery of a TAFE Course Procedure (TAFE) - Course Delivery Checklist - Unit/Module Delivery Checklist - Unit/Module Outline Sample Development, Implementation and Review of Policies, Procedures and Associated Documents Procedure Document Control of Educational Materials Procedure (TAFE) - Training Package / Curriculum Document Register Domestic Undergraduate Students at Third Party Provider Locations Procedure

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E

Earned Income Activities (Higher Education) Procedure EDUCATIONAL SERVICES FOR OVERSEAS STUDENTS (ESOS): ESOS Compliance Framework Policy ESOS Compliance Framework Manual ESOS Evolution of a UB International Student Poster CRICOS Codes - 3rd Party Providers ESOS Quick Reference Guide National Code 2007 Compliance Checklist Standard 1: Marketing Information and Practices Procedure - International Marketing Materials Checklist CRICOS Registration of TAFE Courses Procedure - VRQA Application for Approval to Include Work-Based Training in Courses - CRICOS - VRQA - TAFE Application For Courses to be Registered on CRICOS CRICOS Registration (Higher Education) Procedure Standard 2: International Student Admissions Guidelines Standard 3: UB Student Agreement Refund for International Students Policy Refund for International Students Procedure - UB International Refund Request Form - UB International Refund Calculation Statement Tuition Fees Payment Terms for International Students Standard 4: UB Representative Agreement Representative Monitoring and Termination Policy Representative Monitoring and Termination Procedure Standard 6: Critical Incident Management - International Students Procedure Standard 7: Transfer Between Registered Providers Procedure - Application Form - Appeal Application Form: Section 1 - Appeal Application Form: Section 2 Sample Letters: - Approved Transfer Letter - Not Approved Letter - Approved on Appeal Letter - Not Approved on Appeal Letter Standard 9: Completion Within Expected Duration of Study Procedure Standard 10: Monitoring Course Progression Procedure Intervention Strategy - Monitoring Course Progression Guidelines - TAFE Student Progress Report - Sample - Intervention Strategy Recommendations Template Letters: - Letter to Student Appealing Decision - No Evidence Provided Template Letter - Letter to Student Appealing Decision - Out of Time Template Letter - Letter to Student - Appeal Dismissed Template Letter - Notice of Intention to Report Template Letter - Unsatisfactory Progress Letter Standard 12: Refer to RPL, RCC, Credit Transfer and Block Credit Policy and Procedures Course Credit Guidelines Standard 13: Deferment, Suspension or Cancellation of a Student's Enrolment (ESOS Specific) Employment Probation for General Staff and TAFE Teachers Policy Employment Probation for General Staff and TAFE Teachers Procedure Enrolments - Off Campus (TAFE) Procedure Enrolments - Standard (TAFE) Procedure Enrolment Variation - Adding Units & Changing Groups (TAFE) Procedure Enrolments - VTAC (TAFE) Procedure Enrolment Withdrawal (TAFE) Procedure Equal Opportunity/Valuing Diversity Policy Expenditure Policy Evaluation and Improvement of Courses, Units,and Modules Policy Evaluation and Improvement of Teaching Policy

 

F

FINANCE: Policies, Procedures, Guidelines and Forms Fellows of the University - under Guidelines Fraud and Corrupt Conduct Control Policy Fraud and Corrupt Conduct Control Procedure

 

G

Graduation Ceremonies - see Award Presentations Held Outside Official University Graduation Ceremonies Procedure GUIDELINES: 2008 Portfolio Planning 2008 School/Directorate/Centre Planning Awarding of the University of Ballarat Medal Guidelines Direct Supervision (TAFE)  [previously "AQTF Staff Training Competencies and Direct Supervision (TAFE)"]     - Direct Supervision Record Sheet Assessing Indigenous (Aboriginal and Torres Strait Islander) Learners in TAFE Programs (TAFE) Course Implementation Plan (TAFE)     - Course Implementation Plan Coursework Postgraduate Courses Evidence of Student Participation/Engagement Fair and Transparent Decision Making Fellows of the University Fourth Year (Honours) Programs Information for Overseas Travel  (NB-Currently under review) Integrity in Assessment Interstate Program Delivery (TAFE) Managing Disruptive Behaviour     - Flowcharts Moderation of Assessment Naming of Buildings Review of Established Sealed Award Courses (Higher Education) Review of Higher Education Schools Selection and/or Development of TAFE Courses/Qualifications (TAFE) Students from a Non-English Speaking Background: Special Provisions for Invigilated Assessments Teaching and Assessing in a Language other than English Team Assessment (TAFE)     - Team Assessment Responsibility Plan Transition Arrangements for Training Packages and Accredited Courses (TAFE) Unit Designation: Higher Education

 

H

Harassment Policy Harassment Complaint Procedure Higher Degree, by Research (HDR) Progress Reports Procedure (HE) Honorary Doctorates HUMAN RESOURCES: Policies, Procedures and Guidelines and Forms

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I

Induction Policy (as part of Recruitment, Merit Selection and Appointment Policy) Induction Procedure Information Privacy Policy and Statement - Collection,Use & Disclosure of Personal Information Information Security Policy Integrity in Assessment Procedure and Guidelines Internal Quality Auditing Procedure (TAFE) International  see Educational Services for Overseas Students (ESOS)

 

J

 

K

 

L

Learning and Teaching Policy

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M

Managing Disruptive Behaviour - see Guidelines Minor Expense Staff Reimbursements Procedure - Minor Expenses Claim Form Moderation of Assessment (Higher Education) Policy and Guidelines Motor Vehicles - Allocated Policy Motor Vehicles - Private Policy

 

N

Naming of Buildings - under Guidelines National Competition - see Competition Code Compliance Manual Nomenclature of Sealed Awards Policy

 

O

OCCUPATIONAL HEALTH AND SAFETY: Policies, Procedures, Guidelines and Forms Overseas Travel Application Form - see Travel

 

P

Pathways and Articulation Policy Performance Review and Development Program Policy Performance Review and Development Program Procedure Policy Development Implementation and Review Framework Policy PRACTICAL PLACEMENTS (TAFE):  Links still to be activated on some documents Practical Placements (TAFE) Policy Practical Placements (TAFE) Procedure Practical Placements (TAFE) Guidelines     - Practical Placements - Host Employer Information (Victorian TAFE Students)     - Practical Placements - TAFE Student Information (Victoria)     - Practical Placements (TAFE Students) - Medical Consent Form for Students OVER 18 YEARS     - Practical Placements (TAFE Students) - Medical Consent Form for Students UNDER 18 YEARS     - Practical Placements - OH&S Questions Checklist     - Practical Placements (TAFE Students) - Payment Return Form     - Practical Placements (TAFE Students) - Practical Placement Agreement     - Practical Placements (TAFE Students) - Teacher Checklist Privacy - see Information Privacy Policy Purchasing Card Policy Purchasing Card Procedure

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Q

QUALITY  (NB-All below documents currently under review) An Introduction to Teaching and Learning in TAFE Planning and Quality Improvement at the University of Ballarat Quality Management System Overview   (TAFE Portfolio Quality Management System Quick Reference Guide) TAFE Portfolio Quality Manual Quality@UB: Higher Education TAFE

 

R

Recognition of Current Competency (RCC) Procedure Recognition of Prior Learning (RPL) and Credit Transfer Policy Recognition of Prior Learning (RPL) Procedure - RPL Application Form (Use this form only if APTUS generated form not accessible) - RPL Assessment / Result (Use this form only if APTUS generated form not accessible) - RPL/RCC Evidence and Assessment Record Records Management Procedure (TAFE)  (NB-Currently under review - Not available) Recruitment and Merit Selection Policy  (NB-Currently under review) Recruitment and Merit Selection Procedure Replacement Testamurs Policy RESEARCH & GRADUATE STUDIES:  Allocation of Research Training Scheme Places and University of Ballarat Funded Places and Higher Degree by Research Progression Australian Postgraduate Awards (Industry) Graduate Diploma of Advanced Computing (GDAC) Default for Honours Equivalence Examination Procedure and Grades for Higher Degree by Research Candidature Register of Research Higher Degree Supervisors Review of Established Sealed Award Courses (Higher Education) Procedure and Guidelines Review of Higher Education Schools Policy and Guidelines Risk Management Policy Risk Management Procedure Rollover - Notification of Courses to be Available for Next Enrolment Year Procedure (TAFE)

 

S

Scope of Registration Procedure (TAFE) Setting Up Groups on APTUS Procedure (TAFE) Smoke Free Environment Policy Special Consideration (Higher Education) Sponsorship of the University by External Organisations Policy Sponsorship Requests to the Vice-Chancellor Policy Staff Development Procedure (TAFE) Staff Grievance Policy (NB-Amended version 05/06/07) Staff Grievance Procedure (NB-Amended version 14/05/07) Standard Credit Points (Higher Education Courses) Statement of Graduate Attributes: The UB Setting Student Evaluation of the Postgraduate Program Survey Procedure {HE) Student Grievance Policy Student Grievance Procedure (click here for information on submitting complaints to the Ombudsman) Student Loan Fund Policy (under review 26/2/04) Student Plagiarism Policy Sustainability Policy

 

T

Teaching and Research Fellows Policy Teaching and Research Fellows Procedure Travel Policy  (NB-Currently under review) Travel Procedure and Guidelines   (NB-Currently under review) -   Overseas Travel Proposal Form Teaching and Assessing in a Language other than English Policy and Guidelines

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U

University Research Centres (URC) Policy Unit Designation: Higher Education - see Guidelines

 

V

Validation: (Currently under Review by Quality Services / TDU) Validation Information Sheets -    - General Validation Information    - Validating the Assessment Process    - Validating the Evidence Contributing to the Assessment Judgement    - Validation of Assessment Tools Validation Proformas -    - Assessment Validation Plan    - Evidence of Assessment Validation Process VETiS: VETiS Procedure     - VETiS Assessment of Validation Plan and Evidence of Validation Process     - VETiS Capacity to Deliver Checklist     - VETiS Quality Assurance Checklist 1     - VETiS Quality Assurance Checklist 2     - VETiS Quality Assurance Checklist 3     - VETiS Equipment, Facilities and Resources Assessment     - VETiS Teacher and Assessor Profile

 

W

Whistleblowers Procedure  (NB-Amended version 15/06/07) Working With Children Check Policy Working With Children Check Procedure - Working With Children Check Consent Form - VSO Guidelines: Working at a TAFE Institute or with TAFE Students - who needs a Working with Children Check

 

X Y Z

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