| General HDR Administration Forms |
| All Research Higher Degrees |
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Regulation 5.1 which covers the administration of UB Research Higher Degrees |
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Miscellaneous Request Form |
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| The MRF: Use this form for all administration matters relating to your candidature, apart from Semester Leave (more than 6 months).
This includes changing topics, supervisors, requesting extensions to scholarships or candidature, taking holidays, and for any other matter which has not been resolved by discussions with your Supervisor, SR,RHDEC appointee, or Head of School.
If you are applying for Leave due to Medical Reasons, then a medical certificate must be provided with the form. |
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HDR Student Leave Absentee Form |
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| Requesting Leave: All applications for Leave from Studies must be approved by your School. Fill out the MRF, and obtain all signatures (approval) prior to submitting it to RAGSO.
You will ALSO need to fill out a Leave Absentee Form (for short periods of leave eg annual leave, sick leave, holidays etc), which gives us the specifics of your request.
If you are applying for Leave due to Medical Reasons, then a medical certificate must be provided with the form.
If you wish to take a Leave from Studies for 6 or 12 months (a full semester or year), then please click here to be taken to the Student Admin Website form. |
| Graduation Application Form |
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| Other Awards Available to All HDR Students |
| Student Travel Awards: Information and Application Form |
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Publication Awards: Guidelines and Application Form |
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| Progress Reports |
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Interim Progress Reports |
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Annual Progress Report |
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| Candidature |
| Masters Candidature |
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Application for Enrolment to a Masters Degree by Research (includes referee report) |
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Referee Report Form |
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Honours Equivalence Application Form (for the provision of evidence of ‘Equivalence of/Substitute for’ entry qualifications) |
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| Honours Equivalence: If you do not meet the entry requirements for a Higher Degree by Research (eg with a Research Honours degree), then you will be required to provide evidence of "Honours Equivalence".
Please fill out the Honours Equivalence application form (above) and return it, and all supporting information, along with your application for entry into a Higher Degree by Research |
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Conversion from Masters Candidature to Confirmed PhD Candidature |
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Student - Principal Supervisor Agreement on Candidature Arrangements
It is expected that the Principal Supervisor and student will complete this document and append a copy to the student’s first Progress Report. Some parts of the Agreement may change over the course of candidature. Any changes will be agreed to by the student and the Principal Supervisor.
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| Minimum Resources and other Support for Research Higher Degree Students |
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Intention to Submit form required one month prior to submission of thesis/portfolio.
RAGSO will not accept the 'Intention to Submit Application Form' or the 'Abstract' information unless the Abstract is provided on the approved template.
The abstract must be the final version that appears in your thesis/portfolio. (The use of Acronyms in the abstract should be avoided). You are required to submit a hard copy of the Intention to Submit and the Abstract, AND email a copy of the abstract (on the template) to Elanor Clinch. |
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| Release of Thesis/Portfolio for Examination |
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Guidelines for the Examination of Masters Theses |
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Australian Digital Theses program submission form |
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| PhD Candidature |
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Back to Top |
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Application for Enrolment as a Probationary Candidate for Degree of Doctor of Philosophy (includes referee report) |
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Referee Report Form |
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Honours Equivalence Application Form (for the provision of evidence of ‘Equivalence of/Substitute for’ entry qualifications) |
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| Honours Equivalence: If you do not meet the entry requirements for a Higher Degree by Research (eg with a Research Honours degree), then you will be required to provide evidence of "Honours Equivalence".
Please fill out the Honours Equivalence application form (above) and return it, and all supporting information, along with your application for entry into a Higher Degree by Research |
| Guidelines for Confirmation of PHD Candidature |
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Conversion from Masters Candidature to Confirmed PhD Candidature |
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Student - Principal Supervisor Agreement on Candidature Arrangements
It is expected that the Principal Supervisor and student will complete this document and append a copy to the student’s first Progress Report. Some parts of the Agreement may change over the course of candidature. Any changes will be agreed to by the student and the Principal Supervisor. |
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| Minimum Resources and other Support for Research Higher Degree Students |
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Intention to Submit form required one month prior to submission of thesis/portfolio.
RAGSO will not accept the 'Intention to Submit Application Form' or the 'Abstract' information unless the Abstract is provided on the approved template.
The abstract must be the final version that appears in your thesis/portfolio. (The use of Acronyms in the abstract should be avoided). You are required to submit a hard copy of the Intention to Submit and the Abstract, AND email a copy of the abstract (on the template) to Elanor Clinch. |
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| Release of Thesis/Portfolio for Examination |
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Guidelines for the Examination of PhD Theses |
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Australian Digital Theses program submission form |
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| Professional Doctorate Candidature |
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Back to Top |
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Application for Enrolment as a Probationary Candidate in a Professional Doctorate Program (includes referee report) |
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Application for Enrolment as a Probationary Candidate in the Doctorate of Psychology |
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Referee Report Form |
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Honours Equivalence Application Form (for the provision of evidence of ‘Equivalence of/Substitute for’ entry qualifications) |
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| Honours Equivalence: If you do not meet the entry requirements for a Higher Degree by Research (eg with a Research Honours degree), then you will be required to provide evidence of "Honours Equivalence".
Please fill out the Honours Equivalence application form (above) and return it, and all supporting information, along with your application for entry into a Higher Degree by Research |
| Guidelines for Confirmation of Professional Doctorate Candidature |
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Student - Principal Supervisor Agreement on Candidature Arrangements
It is expected that the Principal Supervisor and student will complete this document and append a copy to the student’s first Progress Report. Some parts of the Agreement may change over the course of candidature. Any changes will be agreed to by the student and the Principal Supervisor. |
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| Minimum Resources and other Support for Research Higher Degree Students |
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Intention to Submit form required one month prior to submission of thesis/portfolio.
RAGSO will not accept the 'Intention to Submit Application Form' or the 'Abstract' information unless the Abstract is provided on the approved template.
The abstract must be the final version that appears in your thesis/portfolio. (The use of Acronyms in the abstract should be avoided). You are required to submit a hard copy of the Intention to Submit and the Abstract, AND email a copy of the abstract (on the template) to Elanor Clinch. |
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| Release of Thesis/Portfolio for Examination |
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Guidelines for the Examination of Professional Doctorates Portfolios |
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Australian Digital Theses program submission form |
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| Ethics |
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Back to Top |
| Animal |
| New Projects: Application for Ethics Approval of Research involving Animals |
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Australian Code of Practice for the Care and Use of Animals for Scientific Purposes |
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Final Project Report |
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Annual Project Report |
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Request for extension to existing project |
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Request for amendments to existing project |
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AEC Terms of Reference |
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| Human |
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HREC Risk Assessment Checklist |
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Application for HREC Approval (Standard) |
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Application for HREC Approval (Expedited) |
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Plain Language Information Statement |
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Informed Consent Form |
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Final Project Report Form |
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Annual Project Report Form |
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Application for Extension to an Existing Project |
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| Changes to personnel involved in an Existing Project |
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Application for Amendments to an Existing Project |
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| Scholarships |
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Back to Top |
| Domestic Students: University of Ballarat Postgraduate Research Scholarship (UBPRS); Partial Postgraduate Research Scholarship (PPRS) |
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Expression of Interest |
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Scholarship Application Form |
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| International Students: Endeavour International Postgraduate Research Scholarship (IPRS) (Government Funded) |
| DEST IPRS Information and Guidelines |
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Expression of Interest |
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Scholarship Application Form |
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| International Students: Special Overseas Student Scholarship (SOSS) |
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Expression of Interest |
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Scholarship Application Form |
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| International Students: Tuition Fee Exemption for Dependents of Post-Graduate Research Students |
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Information on claiming exemption |
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| Australian Postgraduate Award (APA) (Government Funded) |
| DEST APA Information and Guidelines |
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Expression of Interest |
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Scholarship Application Form |
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| Examinations |
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Back to Top |
| Students |
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Intention to Submit required one month prior to submission of thesis/portfolio.
The RAGSO studies office will not accept the 'Intention to Submit Application Form' or the 'Abstract' information unless the Abstract is provided on the approved template.
The abstract must be the final version that appears in your thesis/portfolio. (The use of Acronyms in the abstract should be avoided). |
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Guidelines for the Presentation of Thesis Incorporating Published Papers |
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| Release of Thesis/Portfolio for Examination |
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| Principal Supervisors |
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Nomination of Examiners |
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| External Examiners |
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Fee Schedules for External Examiners |
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Confidentiality & Compliance Agreement For University Associates.
Thesis Examinations - Confidentiality |
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| Supervision |
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Back to Top |
| Staff |
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Register of Supervisors |
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Procedure for Inclusion on Register |
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Application Form for Supervisor |
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Application Form for Provisional Principal Supervisors |
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Application Form for Director of Provisional Principal Supervisors |
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Responsibilities of Supervisors |
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| Document Scanning and Reporting |
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Back to Top |
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Request Form |
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| Early Career Researcher Development Program |
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Back to Top |
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Registration Form |
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Application Form |
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