Jan 30 - Feb 02, 2007
Caro Convention Centre
University of Ballarat
Mt Helen Campus
Ballarat
Victoria, Australia
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Instructions for Session Chairs |
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PDF Version
Checking in Session Chairs are requested to register at least 2 hours before their session (or as soon as the registration desk opens in the morning), so that arrangements can be made to cover absences. Setting up Please attend the room of your session 15 minutes before the commencement of the session. Confirm the attendance of each presenter and familiarise yourself with the venue and equipment. You should also ensure that each presenter has copied their talk to the presentation computer. Or if they are using their own equipment, ensure that it has been tested and can be set up for use as quickly as possible in the short break between presentations. There will be technical support available in each room to assist you with solving any problems.
Absent Presenters
If
a presenter does not show up, please check with the registration desk
to see if they are
present
at the conference, before canceling the presentation.
You
must NOT alter the presentation sequence or timing. So if
you have any absent
presenters,
their slot must be left empty — do not bring a presenter
forward
This
is so that audience members can move between sessions without fear of
missing a
presentation
they want to attend.
Start
of session Ensure
the light levels are suitable for presenting in the room. Ensure that
the door to the
room
is closed. Make any housekeeping announcements that you may have been
given.
Introducing
a speaker The
presenting language of ACSW 2007 is English. Each speaker has been
asked to bring
a
single paragraph summary of their name (as they would like to be
introduced), affiliation
and
research interests which you can use to introduce them. Ensure that
you know how to
pronounce
each presenter’s name. If you are a presenter in your session,
ask someone else
to
handle your introduction and give you the appropriate time warnings. Handling
Questions After
each presentation there is a short amount of time for questions. You
should select
which
of the audience should ask questions, NOT the presenter — so
you can control
the
duration of question time, and cut long-winded speeches short. Please
ensure that
question
time does not go over time. Each person asking a question should
provide their
name
and affiliation. Ensure that the entire audience has heard the
question; there are
extra
microphones in each room for the questioner to use. You may want to
think of a
question
yourself to get the discussion going, if no one else has a question. Timing Please
check the program for the exact time of your session. Please keep
strictly to the
time
guidelines, to allow for audience participation and to allow audience
members to move
between
sessions. You should arrange an appropriate warning system with your
presenters -a 5-minute warning and finally a 1-minute warning. Keynote
Presentation The
keynote presentations will be for 75 minutes. This will be followed
by 10 minutes of
questions/discussion.
Allow 5 minutes for movement between rooms (if necessary). Invited
Speaker The
invited speaker presentations will be for 45 minutes. This will be
followed by 10 minutes
of
questions/discussion. Allow 5 minutes for movement between rooms (if
necessary). Full
Paper Full
paper presentations will be for 20 minutes. This will be followed by
5 minutes of
questions/discussion.
After each presentation, there will be a 5 minute break, to allow the
audience
to move between sessions. |