Contents
You need to complete an
Application to Graduate form and pay the appropriate fee. You can download an Application to Graduate form from the
Graduations Webpage or obtain an application form from the Student Centre.
Emailed applications are NOT accepted.
Therefore students should either submit their forms at Student Services (Mt Helen), or fax or post their applications to:
Graduations Office
University of Ballarat
PO Box 663
BALLARAT VIC 3353
Fax No. (03) 5327 9704
*Please note that application closing dates are strictly enforced and all applications received after the allocated
closing dates will NOT be accepted or processed.
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If you choose
to attend a ceremony in Australia the fee to graduate is $80AUD (including GST). The fee to graduate In Absentia is
listed on the Application to Graduate form.
To have your testamur
sent to an overseas address, the fee is $50.00AUD. (This fee covers one way postage and handling costs.) There is no fee to have your testamur sent to you via registered post within Australia.
Payment must be forwarded with the completed application form and can be made by cash (in person), cheque, money order,
bank draft,
Visa, MasterCard or AMEX.
No payment is required for those students not wishing to attend a ceremony, and who wish to collect their testamur in person.
Eligible students graduating In Absentia are conferred in absentia.
Testamurs are available for collection from the Mt Helen Student Centre after the conferral date or completion of all ceremonies.
The fee to graduate if you choose to attend a celebration offshore (overseas) is dependant upon the location.
Information regarding this is available from the relevant partner institute.
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No, if you do not wish
to attend a graduation ceremony, complete an Application to Graduate form and mark In Absentia as your preference under section six. Students
graduating In Absentia can collect their testamur and a copy of their academic transcript following their school's ceremony date, or have it posted to them.
In Absentia - Confirmed dates testamurs will be available for collection from the Student Centre
or, if requested, posted to your nominated address:
- September 2008 - Monday 29 September 2008
- December 2008 - To be confirmed
2009
- February 2009 - Monday 27 February 2009
- May 2009 - To be confirmed
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All In Absentia applicants
must follow the same guidelines as those set out for attending graduands,
including the dates for the submission of forms.
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Any queries regarding your eligibility to qualify for the awarding of your degree
should be directed to your school or course coordinator.
Students cannot graduate until they have completed their course requirements and results are entered by their
school on the University of Ballarat Student Administrative System (UBSAS).
A confirmation letter will be posted to your nominated postal address approximately one month before the ceremony.
If you are applying In Absentia in May or December, a confirmation letter will be posted to your nominated postal address approximately
one month before the conferral date. If you are applying In Absentia in February or September a confirmation letter is NOT sent
as there is insufficient time between the closing of applications and the conferral..
If you have been deemed ineligible to graduate, you will receive a letter from your school outlining the outstanding
academic requirements
which are needed in order for you to qualify. It is your responsibility to reapply to graduate when you are eligible.
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Once you have applied to graduate in person and wish to defer your graduation, a written statement of your intention to defer
your graduation is required 4 weeks prior to the ceremony. Your application to graduate
will then be deferred to the next semester's graduation for your school. You cannot continue
to defer your graduation, this can only be done once. Should you not graduate in person after deferring once, your application to graduate will be returned to you
along with a refund for any fees you may have initially paid with your application. It will then become your responsibility to apply to
graduate once again. All written statements of intention to defer need to be sent to the Graduations Office.
(See the 'How do I contact the Graduations Office?' section for contact details.)
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If you have paid but cannot attend your ceremony and now wish to graduate In Absentia, your money will be refunded,
provided that the Graduation Office is advised in writing at least four weeks prior to the ceremony.
Graduands who do not show up on their graduation day, will have their degree mailed to them and no refund will be issued as
costs have already been incurred.
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The name used at graduation and printed on your
testamur, will be the same as that you are enrolled as. Any changes must be advised in writing with appropriate documentary evidence
(ie. passport, birth certificate etc). These changes and documents must be lodged with your Application to Graduate form.
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MAY 2009 CEREMONY DATES: - To be advised
Graduation Celebrations are to be held this year in Hong Kong, Malaysia, Suzhou and Beijing.
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Australian Graduation Ceremonies:
- Mt Helen Campus - Caro Convention Centre, 1870 Founders Theatre
- Ballarat City - Her Majesty's Theatre, Lydiard Street South
- Horsham City - Horsham Town Hall, Wilson Street
Offshore Celebrations:
- Dates, times and venues yet to be confirmed
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A standard Graduation Ceremony will run for approximately 90 minutes.
However, graduands need to register and collect their academic gown before the ceremony and should allow
appropriate time for photographs etc. Times for registration and robing will be provided in the ceremony information sent to you
approximately 4 - 6 weeks before the ceremony. They should
also allow time to return their academic gown after the ceremony.
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Australian Ceremonies: Each eligible graduand is issued with two complimentary guest tickets.
Graduands do not require a ticket.
After each graduand is allocated 2 tickets, if there are any additional tickets remaining they are allocated via random ballot.
The availability of extra tickets will be limited and in some ceremonies, not possible at all
if the ceremony is full to the seating capacity of the venue. Extra tickets may be available at the ceremony. A request should be made at the ticket
office prior to the commencement of the ceremony. No extra tickets will be allocated before the day of the actual ceremony.
Tickets will not be sent out prior to the ceremony, they must be collected from the ticket box prior to the ceremony. The ticket box opens at the same time as registration, which graduands
will be notified of in the confirmation letter prior to graduation.
There is a screen available in the Buckland Lounge, directly located above the 1870 Founders Theatre, for guests who are unable to obtain
additional tickets to view the ceremony.
NB:There is no cost associated with guest tickets
Overseas Celebrations:Each eligible graduand is issued up to two guest tickets dependant on the number of graduands and venue size.
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Mt Helen Campus
Parking is available in carpark 1, located to the south of the Caro Convention Centre. Click here for a printable map of the Mount Helen Campus.
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The graduation fee for attending graduands includes the cost of the hire of your academic
gown and trencher (hat) for the ceremony. Should graduates wish to hire academic dress at any other time, a hire fee is applicable.
To apply for academic dress hire please download the following
Academic Dress Hire Form and return the completed form to the Graduations Office.
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TAFE
Certificates I and II - Black Oxford Gown
Certificates III, IV and Diplomas - Black Oxford Gown and a gold wooled stole with two stripes of blue and maroon satin
together with a badge which identifies the school to which the studies undertaken for the award relates.
HIGHER EDUCATION
Bachelor
Black Oxford gown, black trencher and a hood edged with white binding and lined in the following colour:
- Arts - (Magenta) Deep Pink
- Education - (Spectrum Green) Green
- Computing - (Oyster/Off white) Ivory
- Applied Science - (Oyster/Off white) Ivory
- Technology - (Oyster/Off white) Ivory
- Nursing - Apricot
- Business - (Heliotrope) Mauve
- Commerce - (Heliotrope) Mauve
- Management - (Heliotrope) Mauve
- Engineering - (Spectrum Blue) Royal Blue
- Joint Degree - (Violet) Purple
Graduate Certificate and Graduate Diploma
Black Oxford Gown, black trencher and stole lined in the following colour:
- Visual Arts - (Union Jack Red) Red
- Education - (Spectrum Green) Green
- Computing - (Oyster/off white) Ivory
- Applied Science - (Oyster/off white) Ivory
- Information Technology - (Oyster/off white) Ivory
- Nursing - (Union Jack Red) Red
- Business - (Aqua) Light Blue
- Management - (Aqua) Light Blue
- Mining - (Spectrum Blue) Royal Blue
- Occupational Hazard Management - (Spectrum Blue) Royal Blue
Masters
Black Oxford gown, black trencher and hood lined in the same colour as for the Bachelor.
Doctorates
Doctor of Philiosophy - Blue Oxford Gown with maroon trim, blue hood with maroon trim,
and blue bonnet with maroon silk cord and tassel.
Higher Doctorate - Maroon Oxford Gown with gold trim, maroon hood with gold trim and maroon bonnet with gold silk cord and tassel.
Professional Doctorates - Black Oxford Gown, hood in the colour of the discipline lined with black wool cloth and black bonnet with gold
silk cord and tassel.
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Yes you can. Visit the following
link for further information and
to download the application form - Video Order Form
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Yes you can. Williams Studios will be available before, during and after the ceremony to take
your photographs. Visit their Website for further information or to view recent graduation photographs.
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Yes you can. R & J Framing Pty Ltd will have a stall set up on the day
where you can view samples of their framing and get your own testamur framed. Visit
the R&J Framing Website for further information.
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An academic transcript is a complete record of all of your study at the University.
Graduands will receive a free copy of their transcript when they graduate.
If you need to apply for an academic transcript
at any other time, you will need to contact Student Administration.
An academic transcript request form
can be downloaded from the following weblink - Student Services
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To obtain a replacement testamur
you must complete the application form.
Application forms can be downloaded by clicking here, or are available from the Graduation Office, Mt Helen Campus.
If your original testamur has been lost or stolen you will need to provide a statutory declaration with your application.
A statutory declaration form can be downloaded by clicking here.
Further information regarding Statutory Declarations can be found at the following link - www.ag.gov.au.
The cost for a replacement testamur is $110AUD, paid by cash, cheque, money order, Visa, MasterCard or AMEX. Payment
must accompany the application form.
Please note that:
- The replacement testamur will have the words, "This is a replacement testamur" in the body of the
text.
- Due to policy requirements, we must verify your information by accessing archived files and other
relevant information, therefore a replacement testamur may take up to six weeks to produce.
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The Graduations Office is located in the Student Centre, building T (North) at the Mount Helen campus. For a printable map of the Mount Helen campus
please click here.
The Graduations Office can be contacted via the following:
Phone: +61 3 5327 9503
Fax: +61 3 5327 9704
Email: graduation@ballarat.edu.au
Mail: Graduations Office
University of Ballarat
P.O. Box 663
BALLARAT VIC 3353
AUSTRALIA
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The University of Ballarat Graduations Office does not recommend specific accommodation. For information on accommodation available in the Ballarat District, please visit the Ballarat Tourism & Accommodation Directory.
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In Absentia - The award is conferred upon you without you attending a Graduation ceremony
Testamur - The actual certificate
Hood/Stole - Academic Wear in the colour of the school/course you are graduating from
Academic Transcript - A complete record of all of your study at the University
Conferral - The official granting of the award by either The Chancellor of the University of Ballarat, or their nominated representative
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