OHS Manual
The OHS Manual contains all the University-wide policies, procedures, guidelines, records and forms relating to OHS. Click here to get to the index of the OHS Manual.
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Risk, Health and Safety Advice
Advice is available to all units of the University on all matters related to risk management and workplace health and safety. (Staff and students should first contact their Supervisor or Health and Safety Representative). Click here to contact the RHS department.
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Health and Safety Planning & Reporting
Annual Plan
Annually (around October each year), each School, Directorate and Centre is required to submit to their DVC/VP a draft OHS Plan for the forthcoming year. A copy should be sent to the Risk, Health and Safety Department for review by the University Health and Safety Policy Committee. The Plan must be based on the pro-forma (Word document) prepared by the RHS Dept. The final Plan should be submitted by the end of December. The Schools/Directorates then implement their Plan throughout the year, and they comply with the reporting requirements outlined below.
Quarterly Report
At the end of every quarter, each School, Directorate and Centre is required to supply to their DVC/VP a Quarterly Summary Health and Safety Report. The pro-forma outlines the required contents.
Annual Report
At the end of each year (at the same time as they prepare the Plan for the forthcoming year - see above), Schools/Directorates/Centres are required to submit to their DVC/VP (cc RHS Dept) a report on their OHS activities for the finishing year. This report is best accomplished by annotating the OHS Plan for that year with relevant comments.
Have a look at our colourful Guidelines for a pictorial representation of the Health and Safety planning, reporting and meeting requirements that apply to Schools/Directorates/Centres.
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Health and Safety Auditing
The Risk, Health and Safety Department conduct regular health and safety audits of Schools/Directorates/Centres against their operational health and safety plans, using an OHS audit tool derived from the Plan pro-forma. They report their findings in writing to the University Health and Safety Policy Committee and to the Head/Director.
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Support to Health and Safety Teams
All University of Ballarat Health and Safety Teams can request assistance from the RHS department or attendance at selected meetings. Click here to view the structure of Health and Safety Teams at the University of Ballarat.
In particular, the Manager - Risk, Health and Safety acts as the Executive Officer for the University Health and Safety Policy Committee (UHSPC). Click here for more information on the UHSPC (role, membership, latest minutes).
Latest Minutes of the Western Campuses Health and Safety Implementation Team (click here for a copy of the minutes).
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OHS Training
A generic training program is available every semester, covering the key aspects of the OHS policies and procedures of the University of Ballarat. Click here for details of the sessions available for semester 1, 2010. The RHS department also liaises with Schools and Directorates to develop OHS training programs addressing the specific needs of local staff.
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| First Aid Stocks
The RHS team supplies items for University first aid kits free of charge to Schools and Directorates according to a set contents list. University First Aiders or managers can obtain supplies by sending a completed First Aid Order Form (Word document) to the RHS team.
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Office Workstations Ergonomic Assessments
Managers can request an ergonomic assessment of the office workstations of their staff. Click here to contact the RHS department. Please note that some conditions apply.
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University-related Information on the Human Swine Influenza Virus (H1N1)
Click here.
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