Information for staff submitting Reserve/ E-reserve material

Academic staff may place high demand materials into the Reserve or E-reserve collections. We recommend submitting requests prior to the start of a teaching period, allowing at least five working days for processing. All material is processed in order of receipt. There are no restrictions on the number of titles that you may place on Reserve, although only one copy of an individual title may be placed there. Please read on for more information about the submission process.

For further information, please email Marilyn Jeffs, Library Officer (Loans & Reserve), or phone (03) 5327 9581.

How do I submit items?

Reserve: please download and complete the submission form [word doc]. Return the completed form to the Information desk at your campus library.

E-reserve: items to be placed on E-reserve must be submitted via the online submission form.

What can be placed on Reserve/ E-reserve?

Reserve

 Items held in any of the Library's collections.
 One copy of text books listed in each semester's book lists.
 Private copies of books and computer disks.

Bibliographic details of private copies of books will normally be forwarded to our Acquisitions section. Generally, any private items placed on Reserve should also be ordered for inclusion in the Library's collection. The Library does not accept responsibility for any damage to personal items placed in the Reserve Collection.

E-reserve

 Digitised journal articles and extracts of books.
    All submissions must comply with current copyright laws.
    Full citation details must be suppled with all journal articles and sections of books.
 lecture/tutorial notes.

What can not be placed on Reserve/ E-reserve?

 tutorial material other than notes eg. tutorial questions, solutions and unit descriptions.
 books of readings and examples of students' work (e.g. essays, PowerPoint presentations).

What about copyright?

Material is checked for compliance with the Copyright Act. Any material that does not comply will be immediately returned to the staff member. Full details can be obtained at the UB copyright site.

Books: You may copy 10% of the whole work, or part or whole of a chapter (whichever is the greater) of a work (other than a journal article) from an edition, which has more than ten pages.

Journals: You may copy up to the whole of an article in a journal, or more than one article from the same publication if they relate to the same subject matter.

How do I remove material from the Reserve/E-reserve collections?

Material will be removed on, or shortly after, the date nominated by you. We recommend that the material remain on Reserve/ E-reserve until after the exam period. Any personal material will be returned to you via internal mail, other material is returned to their regular collections and links to Web documents are removed or inactivated.

Are my Reserve items being used by students?

Usage statistics for each item will be sent to you at the end of each semester. We are also able to provide statistics to you upon request at any time during the teaching period.

As the Reserve collection is for high demand material, any item that was not circulated more than five times during a semester may be rejected for inclusion in the Collection next teachong period/year, unless we can be assured of its use.